Visa CRM Softwarefor Consultants & Visa Companies
From inquiry to document collection, quotation, payment, and visa approval—everything starts in less than a minute.
- Collect documents instantly with secure upload links—no app or login required.
- Generate quotes and payment links in under a minute, even on mobile.
- Track every application from inquiry to approval in real time.
The Challenges Most Visa Companies Face
Documents Are Scattered Everywhere
Operations Teams Spend Hours Following Up
Customers Keep Asking for Status Updates
Rejections Create Confusion
B2B Agents Need Constant Updates
One Platform to Manage Every Visa Application
Document Collection via Secure Links
Generate a secure upload link and let applicants submit documents from their phone—no account or app required.
Dynamic Document Checklists
Auto-map required documents by destination, visa type and applicant category to cut down processing errors.
Smart Passport Scanner
Upload a passport copy and auto-extract number, name, date of birth, nationality and expiry instantly.
Centralized Document Repository
Every application gets its own digital folder for passports, photos, financial and employment documents.
One-Click ZIP Download
Download every document for an application in a single organized ZIP file for faster submission.
Real-Time Status Tracking
Follow each application from inquiry to delivery without manual spreadsheets or follow-up calls.
Smart Automation & Processing Features
Assign Applications to Operations Teams
Automatically allocate applications to executives and track assigned user, status and pending documents.
Automatic Visa Status Updates
Notify customers automatically as status changes—from documents required to visa approved.
Rejection Communication
Share rejection letters and embassy communication instantly to maintain transparency.
Faster Payment Collection
Every quotation includes a payment link so customers can pay anytime, even before confirmation.
Quotes in Under a Minute
Create and share professional visa quotations with a payment link in minutes, even from the mobile app.
Built for Both B2C and B2B Visa Businesses
Direct Customer Onboarding
Collect documents, share quotes and accept payments directly from individual applicants.
Automated Status Updates
Keep B2C customers informed automatically without extra calls or messages.
Online Payments
Let customers pay online 24x7 without waiting on a manual payment link.
Agent Login Portal
Give B2B travel agents a dedicated portal to submit and track applications.
Agent Tracking Dashboard
See agent-wise applications and monitor performance from one dashboard.
Commission Visibility
Keep commission and revenue-by-agent visibility clear for every booking.
Powerful Reporting & Visibility
Applications by Country
See exactly how many applications are running for each destination.
Applications by Status
Know how many applications are pending, submitted, approved or rejected at a glance.
Rejections & Approvals
Monitor rejection and approval trends to refine your visa process.
Staff Productivity
Track operations team workload and performance across every application.
Agent Performance
Compare agent-wise applications, conversions and revenue contribution.
Revenue by Destination
Identify which countries and visa types are driving the most business.
Ready to Process More Visa Applications with Less Effort?
Book a personalized demo and see how helloGTX Visa CRM can help your team collect documents faster, reduce manual work, and improve customer satisfaction.
Book a Demo